Group Executive Committee

Charity Info | Registered Name: 11th Folkestone (St. John's) Scout Group| Charity No: 285558 | Financial Year: Jan - Dec

Our Scout Group is a registered charity, no. 285558. The charity is managed by the Group Executive Committee, a dedicated group of volunteers who provide essential support to ensure our leaders are free to provide skills for life.

The Group Scout Leader manages the Group and is responsible for its support and development and the programme of activities it offers to young people.

The Group Chairman and the Group Executive Committee (Board of Trustees) support the Group Scout Leader and ensure the effective administration of the Scout Group. The Group Scout Leader nominates the Group Chairman and the relationship is one of partnership and mutual support. The Group Chairman works closely with the Group Scout Leader and together they ensure the successful day-to-day running of the Scout Group.

The Group Executive Committee aims to make sure that the Scout Group has the facilities and resources needed to deliver good Scouting in the Group.

The leaders in the Group work with their team of adults (who perform a variety of roles) to deliver an exciting and attractive programme of activities for young people in the Group.

Responsibilities of the Group Executive Committee (Board of Trustees)

  • The maintenance of the Group’s property and equipment.
  • The raising of funds and the administration of the Group’s finance.
  • The insurance of persons, property and equipment.
  • Group public occasions.
  • Assisting with the recruitment of leaders and other adult support.

Ideally, between the nominated members, elected members and co-opted members, the Group Executive should include a parent of at least one member of each of the sections in the Group. Members of the Group Executive Committee are the charity trustees of the Scout Group. Certain people are disqualified from being charity trustees by virtue of the Charities Acts. Charity trustees are responsible for complying with all the legislation applicable to charities. The District Commissioner and District Chairman have the right of attendance at all meetings of the Group Executive Committee.

A Scout Group is an educational charity. Members of the Group Executive Committee are the charity trustees of the Scout Group.  Only persons aged 18 and over may be full voting members of the Group Executive Committee because of their status as charity trustees. Charity trustees are responsible for complying with all the legislation applicable to charities. Scout Groups registered as a charity in England and Wales will be required to make an annual return to the Charity Commission (see POL Rule 13.3).

The Group Scout Council must hold an Annual General Meeting within six months of the financial year-end to:

  • approve the Annual Report of the Group Executive Committee
  • approve the annual statement of accounts
  • approve the Group Scout Leader’s nomination of the Group Chairman and nominated members of the Group Executive Committee
  • elect a Group Secretary and a Group Treasurer
  • elect certain members of the Group Executive Committee
  • appoint an auditor or independent examiner or scrutineer as required
Current trustees and officers are:Took office:How did they get there?
Group ChairSteve FairfaxEx-officio2006Nominated by Group Scout Leader
Group TreasurerMaite LastEx-officio2012Elected by Group Council
Group SecretaryChloe LastEx-officio2019Elected by Group Council
Group Scout LeaderCraig WardEx-officio2005Appointed by District Commissioner
Assistant Group Scout LeaderAlistair SuttonEx-officio2017Appointed by Group Scout Leader
Centre ManagerTed HogbenEx-officio2010Appointed by Group Scout Leader
TrusteeAbbey SuttonElected2016Elected by Group Council
TrusteeSarah MarshallElected2014Elected by Group Council
Trustee (Vice-Chair)Amanda SuttonElected2013Elected by Group Council
TrusteeKaren IngelbrechtElected2014Elected by Group Council
TrusteePete WoodsfordElected 2018Elected by Group Council
Beaver Scout Leader*Did not opt-inEx-officio Opt-in at Annual General Meeting
Cub Scout LeaderIan MarshallEx-officio2018opt-in at Annual General Meeting
Scout LeaderCatherine WardEx-officio2013Opt-in at Annual General Meeting
Explorer Scout Leader*Did not opt-inEx-officio Opt-in at Annual General Meeting (ESU Partnership Agreement)

Group officers and trustees are (re)elected annually. Section leaders opt in annually. Please see the Group constitution for full details and processes.

Financial year end (FYE)IncomeSpendingAccounts receivedAnnual Return/Annual Update receivedView
31 Dec 2019£35,342£81,75418 May 202018 May 2020Accounts
31 Dec 2018£48,755£32,94520 Jun 201920 Jun 2019Accounts
31 Dec 2017£24,816£19,542Not Required23 May 2018 
31 Dec 2016£16,549£15,332Not Required13 Jul 2017 
31 Dec 2015£14,980£16,870Not Required10 Jul 2016 
      
       
      
      
      
      
      
      
     

Our Annual Reports

Committee make up checker:

Group Constitution permits 4-6 elected trustees (the capacity in which they sit on the committee, not the route they took to get there). Nominated and co-opted members (separately) must not outnumber elected members

Ex-officio
8 members
Elected
5 members
Nominated
0 members
Co-opted
0 members