Charity Info | Registered Name: 11th Folkestone (St. John's) Scout Group | Charity No: 285558 | Financial Year: Jan - Dec

How does the Scout Group work?

The Group Scout Leader manages the Group and is responsible for its support and development and the programme of activities it offers to young people.

The Group Chairman and the Group Executive Committee (Board of Trustees) support the Group Scout Leader and ensure the effective administration of the Scout Group. The Group Scout Leader nominates the Group Chairman and the relationship is one of partnership and mutual support. The Group Chairman works closely with the Group Scout Leader and together they ensure the successful day-to-day running of the Scout Group.

The Group Executive Committee aims to make sure that the Scout Group has the facilities and resources needed to deliver good Scouting in the Group.

The leaders in the Group work with their team of adults (who perform a variety of roles) to deliver an exciting and attractive programme of activities for young people in the Group.

 

What do the trustees do?

Responsibilities of the Group Executive Committee (Board of Trustees)

  • The maintenance of the Group’s property and equipment.
  • The raising of funds and the administration of the Group’s finance.
  • The insurance of persons, property and equipment.
  • Group public occasions.
  • Assisting with the recruitment of leaders and other adult support.

Ideally, between the nominated members, elected members and co-opted members, the Group Executive should include a parent of at least one member of each of the sections in the Group. Members of the Group Executive Committee are the charity trustees of the Scout Group. Certain people are disqualified from being charity trustees by virtue of the Charities Acts. Charity trustees are responsible for complying with all the legislation applicable to charities. The District Commissioner and District Chairman have the right of attendance at all meetings of the Group Executive Committee.

A Scout Group is an educational charity. Members of the Group Executive Committee are the charity trustees of the Scout Group.  Only persons aged 18 and over may be full voting members of the Group Executive Committee because of their status as charity trustees. Charity trustees are responsible for complying with all the legislation applicable to charities. Scout Groups registered as a charity in England and Wales will be required to make an annual return to the Charity Commission (see POL Rule 13.3).

The Group Scout Council must hold an Annual General Meeting within six months of the financial year-end to:

  • approve the Annual Report of the Group Executive Committee
  • approve the annual statement of accounts
  • approve the Group Scout Leader’s nomination of the Group Chairman and nominated members of the Group Executive Committee
  • elect a Group Secretary and a Group Treasurer
  • elect certain members of the Group Executive Committee
  • appoint an auditor or independent examiner or scrutineer as required

Financial summary

Financial year end (FYE) Income Spending Accounts received Annual Return/Annual Update received View
31 Dec 2017 £24,816 £19,542 Not Required 23 May 2018
31 Dec 2016 £16,549 £15,332 Not Required 13 Jul 2017
31 Dec 2015 £14,980 £16,870 Not Required 10 Jul 2016
31 Dec 2014 £16,998 £16,270 Not Required 03 Aug 2015
31 Dec 2013 £25,910 £22,055 28 Jul 2014 26 Jul 2014 Accounts
31 Dec 2012 £14,728 £14,629 Not Required 21 Jul 2013
31 Dec 2011 £20,021 £19,919 Not Required 03 Aug 2012

Group Executive Committee

Current trustees and officers are:

Took office:

How did they get there?

Group Chair Steve Fairfax Ex-officio 2006 Nominated by Group Scout Leader
Group Treasurer Maite Last Ex-officio 2012 Elected by Group Council
Group Secretary Vacant Ex-officio   Elected by Group Council
Group Scout Leader Craig Ward Ex-officio 2005 Appointed by District Commissioner
Assistant Group Scout Leader Alistair Sutton Ex-officio 2017 Appointed by Group Scout Leader
Centre Manager Ted Hogben Ex-officio 2010 Appointed by Group Scout Leader
Trustee Abbey Sutton Elected 2016 Elected by Group Council
Trustee Sarah Marshall Elected 2014 Elected by Group Council
Trustee (Vice-Chair) Amanda Sutton Elected 2013 Elected by Group Council
Trustee Karen Ingelbrecht Elected 2014 Elected by Group Council
Trustee Chloe Last Elected 2018 Elected by Group Council
Trustee Pete Woodsford Elected  2018 Elected by Group Council
Beaver Scout Leader *Did not opt-in Ex-officio   Opt-in at Annual General Meeting
Cub Scout Leader Ian Marshall Ex-officio 2018 opt-in at Annual General Meeting
Scout Leader Catherine Ward Ex-officio 2013 Opt-in at Annual General Meeting
Explorer Scout Leader Owen Hardie Ex-officio  2018 Opt-in at Annual General Meeting (ESU Partnership Agreement)

Board make up checker:

Ex-officio Elected Nominated Co-opted
8 6 0 0

Group Constitution permits 4-6 elected trustees (the capacity in which they sit on the committee, not the route they took to get there).

05/11/2020: Following the change in readiness level by The Scouts, we are now back at at RED. There will be no face to face meetings until January 2021 at the earliest. Please visit our Getting everyone back together safely page for more details.
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