PIP

Welcome

Dear Parent/Guardian

Can I wish you a very warm welcome to our Group.

The Parent Information Point will, hopefully, answer any questions that you may have regarding our Scout Group.

If you have any further questions or queries, please do not hesitate to contact me.

Craig Ward
Group Scout Leader
11th Folkestone Scout Group

Parent Information Point

Please navigate the Parent Information Point by clicking on any of the tabs to the right and below.

If there is something you're trying to find out and the answer doesn't seem to be here, please send us an email using the 'Contact Us' page.

What is Scouting?
Scouting is an international movement with over 28 million members worldwide, spread hrough 216 countries and territories. The number of countries recognising the value of Scouting and accepting its principles is increasing and there are only six countries in the
world who do not offer Scouting to young people.

In total there are about 500,000 people in Membership throughout the United Kingdom. This includes about 100,000 adults who have taken up appointments as voluntary leaders, administrators and supporters.

The Scout Association in the UK accepts members of all faiths and offers equal opportunities for both boys and girls no matter what their social, religious or ethnic background may be.
During 1991, girls were admitted to the Beaver Scout, Cub Scout and Scout Sections. This complemented the admission of young women to the Venture Scout Section in 1976.

During the spring of 2002 the Scout Association launched a new programme for young people aged 6-25. This was the largest change to our curriculum for nearly 40 years. A careful strategy of change management was devised to help people move forward, delivering a totally new way of providing Scouting, to the 14-25 age range.

Scouting is an affordable way of providing a range of exciting and adventurous activities for your child.

In a 2010 national survey, 75% of parents said Scouting provided the best value for money compared to other extra-curricular activities like sports and martial arts groups, youth clubs and drama or music classes.

Membership of the Scout Group carries a cost of £132 per member per year.

This subscription is necessary to cover the cost of insurance, operating and maintaining the Group’s headquarters and the annual membership fee each person has to pay to The Scout Association.

To cover these costs the subscription has been set at £132 per member per year by the Group Council. It has been this amount for a few years and we hope to keep it at this level for as long as possible. This is only possible through regular payments and members keeping up-to-date with their subs.

We believe, however, that money should be no obstacle to Scouting. If this is a problem, please let us know so we can try and help.

Options for payment:

£12 per month by Direct Debit (excluding August)
£132 per year by Direct Debit

Gift Aid helps us even more, at no extra cost to you. If you are a UK tax payer, please complete the Gist Aid form—to us, it’s worth an extra 25p for every £1 you pay. Get a Gift Aid form here

Once you have joined the Group you will be emailed by our administration system and asked to set up your direct debit instruction. All direct debits are covered by the Direct Debit Guarantee and are processed by the merchant GoCardless. Its costs nothing for you to use this system.

This fee covers the cost of the upkeep of the meeting place and so on. Trips, camps and activities are usually charged separately.

Uniform

Young people wear core uniform of a coloured sweatshirt or shirt depending on the age range. They will also wear a special group scarf.

Uniform can be bought from our very own Scout Shop. Every penny you spend with our well stocked shop goes towards giving your young person the very best opportunities Scouting has to offer. You can ask the adult volunteers in your child’s Group for more information on where to buy.

We don’t want young people to miss out through financial hardship. If concerns about finances may prevent your child taking part in Scouting or some activities, speak to your section leader, as some assistance may be available in confidence.

My.SCOUT

Once you have registered with the Group you will be added to the My.SCOUT system (you should receive an introductory email - if you haven't had this please let a leader know).

My.SCOUT direct access: https://www.onlinescoutmanager.co.uk/parents/

What is My.SCOUT?
My.SCOUT is our method for you to keep up to date with your child’s Scouting. While you can use the menu to access these pages, it a separate website and will be viewed outside of our site. This allows you to bookmark the pages and, once you have viewed My.SCOUT via our website or an email, you can create an account to log in whenever you like.

The main method for you to access My.SCOUT will be via emails from the leaders. When you are invited to a new Event, or are reminded about one you haven’t responded to yet, there will be a direct link you can follow without the need to log in.

My.SCOUT account: Having followed the link in the email, I suggest you click Account at the top Left of the page and create an account. This will enable you to bookmark My.SCOUT and login without needing one of our emails. If you have more than one child on My.SCOUT create one account then follow a link for the second child and create an account again making sure you use the same email address and password. You’ll then be able to switch between under the Account menu once logged into My.SCOUT.

Once on My.SCOUT you will be able to see the following: My.SCOUT Menu

Noticeboard: On this page, any notices and letters that your section leader has posted will be displayed.

Events: These are activities that require you to book a place for each member that will attend. This system automates the booking process, allowing you to review the times, dates, details and cost before booking a place on the event.
When we launch an Event, you should receive an email invite containing a link to the website. Follow this link and use the buttons to reserve your space.

Programme: This page displays the programme for upcoming meetings. If we require any help at a meeting, this is where it will be shown and you can say that you can come along. This page is automatically updated from the Leader’s admin system, so please check here for updates before contacting leaders.

Badges: This page displays all badges that have been started or completed alongside a handy image showing where the badges go on the uniform.

Personal Details: Via a secure link, you can check and update your personal details. Please ensure you do this so that all leaders have the most up to date information they can.

My.SCOUT pages are provided by Online Scout Manager, the system the leaders use to manager their administration. If you have any problems using My.SCOUT, please contact your leader in the first instance.

PLEASE NOTE: When your young person moves section, your old My.SCOUT 'account' is automatically closed and all direct debits cancelled. You will receive a new welcome email asking you to re-authorise the subs direct debit. This email will also allow you back into the records area of the new section. If you had set up a login in My.SCOUT before the move of sections, this will no longer and you can either just use the email link for access or set up a new password in My.SCOUT.

We put all our programme information onto My.SCOUT. Please check this regularly. Basic programme information is copied across to the public website pages, but times and more sensitive information is held safely on your My.SCOUT page.

The My.SCOUT system allows you to:

Login from any email you are sent from the My.SCOUT system, without having to remember usernames and passwords (though you can register if you wish to do so)

Make online payments for subs, camps and trips

Register for camps and trips

See and update your personal information

Have a look at the full programme for the term and check if we need any help

Keep track of your young persons badge progress

It's very easy to use and keeps administration to a minimum for us - essential with over 100 members in the Group!

You can read our comprehensive Behaviour Code and download a copy from here. We take the safety and happiness of all our members, youth and adult, very seriously and have very strict but simple rules for everyone to follow.

We are also committed to the policy of The Scout Association to safeguard the welfare of all members by protecting them from neglect and from physical, sexual and emotional harm. Find out more about this in our Behaviour Code and on the Safeguarding in Scouting tab.

It is the policy of The Scout Association to safeguard the welfare of all members by protecting them from neglect and from physical, sexual and emotional harm.

We are committed to:

Taking the interests and well-being of young people into account, in all our considerations and activities.
Respecting the rights, wishes and feelings of the young people with whom we work.
Taking all reasonable practicable steps to protect them from neglect, physical, sexual and emotional abuse.
Promoting the welfare of young people and their protection within a position of trust.
All adults in Scouting, including members of the Scout Network who wish to work with young people, are responsible for putting this policy into practice at all times.

An adult in Scouting has a responsibility to ensure that young people are protected from harm. It is the responsibility of each adult in Scouting to ensure that:

Their behaviour is appropriate at all times.
They observe the rules established for the safety and security of young people.
They follow the procedures following suspicion, disclosure or allegation of child abuse.
They recognise the position of trust in which they have been placed.
In every respect, the relationships they form with the young people under their care are appropriate.

Emails, Text and Social Media Guidance in Scouting

Security & Data Protection

The trustees’ of the 11th Folkestone Scout Group take data security and data protection very seriously. This webpage has been put together to ensure all our members are fully informed of what data the Group keeps, why it needs to keep that data and how it keeps data safe. If you have any questions, queries or concerns about data protection, please use this contact form and it will be passed on to the Group’s ‘data controller’ (the Board of Trustees’ or their nominated representative) to get back to you.

Access the Group’s Security and Data Protection Policy (2014)

How we use your information

All information given will be used in accordance with the Data Protection Act 1998. Information given will only be used in connection with your son/daughter’s membership of the Scout Movement in the United Kingdom. The Scout Association, at all levels, may itself use your contact details (post and e-mail) to keep in touch with you about Scouting. However, by law we need your express permission for certain direct marketing services. The 11th Folkestone Scout Group does not take part in any form of direct marketing and will not use or share your details for this purpose. If The Scout Association at any other level wishes to use your information for direct marketing, it must ask your permission and you are at liberty to refuse that permission.

The Structure of The Scout Association

National Association sits above the County and all parts of the association are required to provide information upwards.

Scouting's Structure

Useful Links

Policy, Orgnaisation & Rules of The Scout Association

Data Protection and Scouts

Why do we collect ethnicity information in Scouting?

Subject Access Requests

Subject Access Requests (SAR) must be made in writing to the Data Controller (Board of Trustees of the 11th Folkstone Scout Group), The Scouting Centre, Shepway Close, Folkestone, Kent, CT19 5SJ. A £10 charge is made for all SAR in order to cover some of the administrative costs.

InTouch is the system used to manage communications at all Scout activities and events. It is flexible to allow those organising events to implement a system best suited to their particular circumstances.

To minimise the paperwork for leaders and parents when leaving the HQ, the InTouch system is in place to allow leaders to safely take their sections out and about without additional bits of paper and forms.

The activity/event leader will provide a number which parents can use to contact the party should there be any need during the event. The activity/event leader may also provide parents with another mobile number in addition to the main.

Weekly Meetings/Local Visits on meeting nights
Parents will be informed via the Programme section of My.SCOUT and attendance at the meeting will constitute parental consent for the activity.

One Day Activities
Parents will be informed by Event Invitation/sign-up via My.SCOUT. Parents will need to explicitly 'sign-up' for the event (whether there is a charge or not). This will constitute parental consent.

Camps/Overnight activities
Parents will be informed by Event Invitation/sign-up via My.SCOUT. Parents will need to explicitly 'sign-up' for the event (whether there is a charge or not). This will constitute parental consent.

It is essential that personal details are kept up to date by parents, especially contact details and emergency contact details for use in the event of emergencies. The activity leader will refer to the information held on My.SCOUT should anything happen. Parents can keep this up to date directly on My.SCOUT by logging in (using an email link or the login function if an account has been set up by the parent) and clicking on the Personal Details tab in the top right hand corner.

1) This policy applies to the admission of children to 11th Folkestone Beaver, Cub Scout, Scout & Explorer Scout Sections.

2) Scout Policy, Organisation & Rules (POR) does not stipulate an admissions policy for child members of the movement beyond the following:

a) Children must be between ages 5¾ and 18 years (PoR Section 3)

b) Admissions must be open to males and females (PoR Section 3.1)

c) The decision to admit anyone to the membership of the scout group rests with the Group Scout Leader, although this can be delegated (PoR Section 3.2)

d) Members of Beavers, Cub Scouts, and Scouts forfeit membership if they leave the Group (PoR Section 3.3)

e) Non-attendance for four consecutive weeks with no explanation for absence constitutes forfeit of membership.

f) At the discretion of the trustees, non-payment of membership subscriptions for two months will constitute forfeit of membership.

3) In the 11th Folkestone Scout Group the Group Scout Leader has delegated the management of the waiting list and the admission process to the individual section leaders.

4) The section leader admits children to the 11th Folkestone Scout Group when they become eligible by age, subject to there being sufficient places within their starting section and there is a strong likelihood that there will be sufficient space in subsequent sections in the future for the existing members of the 11th Folkestone Group and the new joiner.

For example a new joiner will be admitted if: there is space for them in Beavers; that there will be space for all current Beavers in Cub Scouts & Scouts when they are due to move up by age; and there will be space for the new joiner in Cubs & Scouts when they are due to move up.

5) The prospective member will be put on the waiting list if:

a) There is insufficient space for a new member. Insufficient space will be either all the places are currently full or places have been allocated to allow progression from previous sections i.e. Beavers to Cubs, etc…

b) Prospective member is below age 5 ¾ years

6) Prospective members on the waiting list naturally progress to a waiting list for the next section. A place will not be offered if the child will have less than 6 months in the section.

7) New members are selected from the waiting list when they are within 3 month of being eligible to join, in accordance with the following priorities:

a) Children of leaders and other uniformed adult members

b) Children of committee members

c) Children who have moved into the area from outside and were immediately prior to their move members of a Scout Group

d) New members to the Scout movement whose siblings are current members of11th Folkestone

e) The length of time the prospective member has been on the waiting list

f) Children transferring from other Scout Groups within Folkestone & Hythe. This category is accorded a low priority as they may still have the opportunity to attend their previous group.

8) Once a child has gained admission to an 11th Folkestone section (e.g. Beavers) every effort will be made to ensure a place will be available in the next section although this cannot be guaranteed. It hasn’t been a problem yet!

9) Children will be required to leave their current section, at the end of term following their birthday passing the age limit for their current section:

a) Beavers 8 years

b) Cubs 10½ years

c) Scouts 14 years

Exceptions will be made to this for Special Needs after consultation with the Group’s Special Needs Adviser, Group Scout Leader & District Commissioner.

10) Explorer Scouts are required to leave the section on the day before their 18th birthday. This is due to safeguarding issues too complex to discuss here.

11) Should a parent or guardian wish to appeal against a decision of the section leader, they should do so directly to the Group Scout Leader whose decision will be final.

The various sections regularly take part in a wide range of activities, organised at a Group, District or County level and we regularly take photos/videos. Many of these involve challenging activities, which the young people involved often like evidence to prove that they have taken part. In addition, images of the young people enjoying Scouting can be extremely useful for publicity purposes, internally (e.g. for use in the Group newsletter), externally (private Facebook page, Group website and sent to local newspapers), and on display boards etc. in the headquarters.

Photographs and video footage of the youngsters in the activities may also be used as a training aid (both adult and young people) or as validation of adult training.

At Group events it is relatively easy for the Leaders in charge to take suitable and agreeable photographs of the children involved. At larger events such as District or County events, it is not necessarily possible for the Leader to dictate what photographs might be taken or the specific end use of the photographs. However as the photographs would be taken as part of a Scouting event they would need to comply with The Scout Association’s Child Protection Policy, as would photographs or video images taken during Group events.

Please ask if you have any questions concerning this. If we wish to use photos for any other purposes we will seek your permission.

Irrespective of a member’s age, a young person in the Movement is a ‘Scout’.

The balanced Programme spans the 6-25 age range which is made up of five Sections. Each Section has its own identity, ethos and style. They all have adult support that varies in style across the different age groups.

A Beaver Scout Colony has members aged between six and eight. (6 month flexibility applies)
A Cub Scout Pack has members aged 8-10½. (6 month flexibility applies)
A Scout Troop is for young people aged from 10½-14 years (6 month flexibility applies)

These are all part of a Scout Group.

An Explorer Scout Unitis for young people from 14-18 years old. Explorer Scout Units are part of a Scout District and in this district are managaed as part of the Group. Our Explorer Unit is called LOST Exploters

A Scout Networkis for young people aged 18-25 yearsold.

There are several important things, which make Scouting different from many other youth
organisations:
We are a uniformed movement
We use ‘Sixes’ and ‘Patrols’ of about 6 young people who work together, learning from and
supporting each other
We involve young people in decision making as part of their development

Additionally we have a Scout Active Support section, Elements, comprising adults who are prepared to assist with activities and events that require permits. See more on the Elements webpage.
.

Who's Who @ 11th Folkestone

Uniformed Leaders

David Deakin Assistant Group Scout Leader 'Mang'
Ted Hogben Centre Manager
Craig Ward Group Scout Leader 'Baloo'
Sarah Bishop Beaver Scout Leader Beavers
Sam Collins Assistant Beaver Scout Leader Beavers
Jacqui Ward Beaver Scout Leader Beavers 'Raksha'
Shelley Deakin Cub Scout Leader Cubs 'Akela'
Andy Sutton Assistant Cub Scout Leader Cubs 'Bagheera'
Peter Ingelbrecht Scout Active Support Coordinator Scouts
Ian Marshal Assistant Scout Leader Scouts
David Sutton Assistant Scout Leader Scouts
Kate Ward Scout Leader Scouts
Shane Bishop Explorer Scout Leader LOST Explorers
Ben Marshal Explorer Scout Leader LOST Explorers
Mike Last Scout Active Support Manager Elements Active Support
Jane Lambert Scout Active Support Memeber Elements Active Support

Officers

Steve Fairfax Group Chairman
Amanda Sutton Group Vice Chairman
Maite Last Group Treasurer

The Group is able to recover income tax on any donation provided a declaration has been made to cover the tax reclaim. Donations may now be of any value. The only criteria is that the individual making the donation has to pay income tax or capital gains tax of at least the amount to be recovered by the Group.

Up to 25p in each £1 can be claimed back by the Group from the ‘Tax Man’. This will really help the Groups finances and cut down the pressure on the essential fundraising!

There is a gift aid form is part of My.SCOUT and you will receive an email asking you to complete the Gift Aid Declaration online.

The Group has its own minibus for the use of all sections in the Group. This vehicle is fully maintained, taxed and insured as required by law.

All drivers hold a licence allowing them to drive vehicles of this type. The transport of your child, during scouting activities is fully covered through the insurance policies of the Group.

If it is necessary to transport your child in a leaders own vehicle, then this is also covered by the leaders own vehicle insurance as normal passengers as Scouting counts as a 'Social, Domestic and Pleasure' activity. Ideally, we will not use leaders cars wherever possible and there will always be two adults in the vehicle. Using leaders cars is always done so at the discretion of the leader who owns the car. It is not a right, cannot be 'ordered' and should be done so only where there is no alternative.

If you have any questions on transport, then please contact the Group Scout Leader directly.

Every year our Group has to report census information to The Scout Association. This is a statistical exercise at the moment, with the number of young people in each section, gender, ethnicity and disabilities. We collect this information only for the census as we are required to and we as a group use it for occasional statistical purposes when applying for large grants/funding projects. Full details of the process and why The Scout Association want this information and how they use it can be found HERE.

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